Remote Access Policy

OVERVIEW

Remote access to our corporate network is essential to maintain our team's productivity, but in many cases this remote access originates from networks that may already be compromised or are at a significantly lower security posture than our corporate network. While these remote networks are beyond the control of VISUAL GRAVITY policy, we must mitigate these external risks to the best of our ability.

PURPOSE

The purpose of this policy is to define rules and requirements for connecting to VISUAL GRAVITY's network from any host. These rules and requirements are designed to minimise the potential exposure to VISUAL GRAVITY from damages which may result from unauthorised use of VISUAL GRAVITY resources. Damages include the loss of sensitive or company confidential data, intellectual property, damage to public image, damage to critical VISUAL GRAVITY internal systems, and fines or other financial liabilities incurred as a result of those losses.

SCOPE

This policy applies to all VISUAL GRAVITY employees, contractors, vendors and agents with a VISUAL GRAVITY owned or personally-owned computer or workstation used to connect to the VISUAL GRAVITY network. This policy applies to remote access connections used to do work on behalf of VISUAL GRAVITY, including reading or sending email and viewing intranet web resources. This policy covers any and all technical implementations of remote access used to connect to VISUAL GRAVITY networks.

POLICY

It is the responsibility of VISUAL GRAVITY employees, contractors, vendors and agents with remote access privileges to VISUAL GRAVITY's corporate network to ensure that their remote access connection is given the same consideration as the user's on-site connection to VISUAL GRAVITY.

General access to the Internet for recreational use through the VISUAL GRAVITY network is strictly limited to VISUAL GRAVITY employees, contractors, vendors and agents (hereafter referred to as "Authorised Users"). When accessing the VISUAL GRAVITY network from a personal computer, Authorised Users are responsible for preventing access to any computer resources or data by non-Authorised Users. Performance of illegal activities through the VISUAL GRAVITY network by any user (Authorised or otherwise) is prohibited. The Authorised User bears responsibility for and consequences of misuse of the Authorised User's access. For further information and definitions, see the Acceptable Use Policy.

Authorised Users will not use VISUAL GRAVITY networks to access the Internet for outside business interests.

Requirements

1. Secure remote access must be strictly controlled with encryption (i.e., Virtual Private Networks (VPNs)) and strong pass-phrases. For further information see the Acceptable Encryption Policy and the Password Construction Guidelines.

2. Authorised Users shall protect their login and password, even from family members.

3. While using a VISUAL GRAVITY owned computer to remotely connect to VISUAL GRAVITY's corporate network, Authorised Users shall ensure the remote host is not connected to any other network at the same time, with the exception of personal networks that are under their complete control or under the complete control of an Authorised User or Third Party

4. Use of external resources to conduct VISUAL GRAVITY business must be approved in advance by InfoSec and the appropriate business unit manager.

5. All hosts that are connected to VISUAL GRAVITY internal networks via remote access technologies must use the most up-to-date anti-virus software (place url to corporate software site here), this includes personal computers.

6. Personal equipment used to connect to VISUAL GRAVITY's networks must meet the requirements of VISUAL GRAVITY owned equipment for remote access as stated in the Remote Access Tools Policy.

POLICY COMPLIANCE

Compliance Measurement

The Infosec Team will verify compliance to this policy through various methods, including but not limited to, periodic walk-thrus, video monitoring, business tool reports, internal and external audits, and inspection, and will provide feedback to the policy owner and appropriate business unit manager.

Exceptions

Any exception to the policy must be approved by the Infosec Team in advance.

Non-Compliance

An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.